Microsoft access sample databases3/28/2024 ![]() ![]() Right-click on the tab for the database object you want to close.To close database objects, use the following procedure. Select the double arrows to the right of Tables.Select Object Type from the drop down list.In the Navigation pane, select the arrow next to Northwind Traders.To open a table, use the following procedure. You can simply use the customer number, and then create a relationship between the two tables to access the rest of the customer information. One of the pieces of information you may want to store about orders is the customer who ordered it. In another table, you might store order information. The fields might include the customer number, first name, last name, address and so on. For example, in one table you could store customer information. Relationships are a way to bring the divided information back together. In order to achieve this goal, you can divide your data into many subject-based tables so that each fact is only represented once. One of the goals of good database design is to remove data redundancy or duplicate data. Each record includes a unique ID known as the primary key. The same fields of information are stored for each record in the table. In other words, the record includes all of the fields and their information about one unique item in the table. A record is a meaningful and consistent way to combine information about something. Each field includes some type of information relevant to the table you have created.Įach row is a record. For example, a field could be Last Name, or Product description. A field is a single piece of information. Tables have relationships to connect data without having to store it in multiple places. Tables make up the backbone of your database. Understanding Tables and Table Relationships Select an option under Filter By Group to show only those items. You can also filter the contents of the Navigation Pane. Under the Navigate To Category, select the category that matches the objects you wish to view.Select the arrow in the Navigation Pane title bar.Select a Category header to expand it (or collapse it).The sample database is organized with custom categories. The Navigation Pane displays all of the objects included with your database, including tables, forms, reports, and queries. To open the Navigation pane, select the bar on the left of the screen, titled “Navigation Pane.” To expand or collapse the Navigation pane, and how to expand or collapse each of the items listed in the pane. The Navigation Pane provides a way to open all of the database objects that make up your database. Report - A report is similar to a form, but it only shows the information you want. ![]() Form - A form is a user-friendly interface used for entering or displaying data.Query - A query is a request you make of your data to extract only the information you want.Datasheet - A datasheet is a different way of looking at a table, form query, or stored procedure.Table - A table is a collection of data organized by categories called fields, into unique sets of data called records.It includes tables, macros, queries, forms, reports, and/or pages. Database object - An object is a container for the work you want Access to perform.The Access database can be sorted, queried, or amended at any time. Database - A database is the organized collection of your data.Data - Data is a collection of pieces of information.TEXT fields, which can contain numbers and text that do not need to be sorted, such as telephone numbers.NUMBER fields, which can be sorted in ascending or descending numeric order.There are different types of fields, including: Record - All information (all fields/columns) for every item in a file is called a record (or each individual line).įield - A record is divided into separate headings/sections and each is known as a field - this could refer to each column/heading.File - A file is a collection of associated records.The following terms are commonly used in Access: Common Database Termsīefore you start learning more about Access procedures, let’s make sure that you have a solid grounding in database terminology. ![]() Finally, you’ll learn how to close database objects in Access.įor instructor-led Microsoft Access classes in LA call us on 888.815.0604. We’ll introduce tables, table relationships, queries, forms, and reports. You’ll also take a closer look at the Navigation pane. First, we’ll look at some common database terms. In this lesson, you’ll get a chance to familiarize yourself with the basic components of the database. A relational database is a collection of data items organized as a set of tables. ![]()
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